Both an executive director and non-executive directors must chair a board meeting. The executive director is responsible for the management of the organization and oversees the day-to-day operation, while non-executive directors bring a wealth of expertise to the table. During meetings, they examine reports and documents, offer insights into management issues as well as strategic initiatives, and make decisions regarding issues that affect the long-term success of the company.

It is important to confirm prior to the meeting that all materials are delivered and that the logistics are in place. It’s also recommended to go back over the agenda and make any final changes on the agenda to ensure that everything is covered in a concise and well-organized manner.

The meeting begins with a declaration by the presiding officer, or the chair of the board. The treasurer is then able to present an update on the current financial matters. The treasurer should have prepared this report in advance, giving board members a chance to read it and formulate questions.

After the treasurer find has completed his report, any member can move to discuss new business. If they are seconded, a vote will be taken. Voters who are in favor will say ‘aye, while those who oppose will say ‘no.’

This is the time to discuss any issues that remain unresolved or pending from previous board meetings. Based on the nature of the issue, it can be decided by voice vote or the use of a show of hands. The presiding officer, or board chair, wraps up the meeting with an overview of key decisions and actions that were agreed upon. This will ensure that all participants are aware of their responsibilities moving forward.