Virtual board meetings are an affordable and efficient method for non-profit directors of all levels to get involved. Because there aren’t physical signs, attendees must be extra alert and communicate clearly. It is essential to plan ahead and come up with rules that help you communicate and keep your attendees from confusion.

These rules could include having all participants make a virtual gesture when they wish to speak in the debate or using tools of the conferencing software to announce their name while they speak. It is also beneficial to have an arrangement in place that lets the chair know who is speaking so that they can respond and keep the discussion lucid and focused.

It is also recommended that participants eliminate any distractions and close all unnecessary programs before the conference begins. This will improve bandwidth and enhance the quality of the audio. Additionally, it’s good etiquette to mute your microphone when you’re not participating in the conversation. This will cut down on background noise and increase the possibility that someone else in the room could accidentally hear your comments.

Another suggestion is to have smaller meetings whenever possible. This http://whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary allows attendees to keep focus and energy throughout the meeting and lower the chance of “zoom fatigue” — the term for the exhaustion that comes from focusing on small screens for long periods of time. The shorter meetings also make it easier for attendees to manage the time slots around their work and personal commitments.